Choose a business that offers a demo or free trial account when you choose board meeting software. This will allow you to test how easy it is to use and what advantages it has to offer. You should also ask about the customer support and how fast they respond to any questions or concerns.

Board management tools can cut down the time required to prepare for meetings by automating tasks such as determining the best time to meet, gathering RSVPs, and scheduling meetings. By keeping documents in a central place, they make it easier to collaborate and share documents. Board meeting software can also help reduce travel costs since it allows your members to take part in meetings online.

Board members need to be accessible to their meeting materials and notes instantly regardless of whether they are in the office or on vacation. Choose a board portal that supports mobile devices to allow directors to work from anywhere and at any time. Accessing their meeting materials from their smartphone or tablet allows them to be connected with the board even if they are not in their office or remote location.

The best board portals are equipped with increased security features to protect sensitive information. Check for SOC II certification to ensure that confidential documents the board reviews stay within the virtual boardroom and won’t be a victim of legal battles or fishing trips. They should also allow anonymity in voting on sensitive subjects to ensure that everyone’s voice is heard.

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